In Locum's Nest:
Once the Gaps have been sent to Locum's Nest, these need to be converted via the Link System before they will show on the Dashboard.
To do this, you need to click on the tick icon in the top left of the dashboard under the owl. Select Link and at the top of the screen you will see the shifts waiting to be converted.
Once you have done this, you will be brought to the below page.
You then need to change the filter to "converted no" which will show you the shifts that need to be sent to the app. You can select shifts individually by clicking the edit "pencil" on the right or you can select all shifts at the end of the list.
A green button will show saying 'Autofill all shifts.' Once you click this, it will bring you to the job description.
Scroll down and select 'Confirm all shifts'
Once this is done, the shifts will then appear on your dashboard and will be sent out on the app. When an applicant is approved for a shift, the details will be sent back to Rotageek automatically and the shift will be assigned to the candidate in your rota.
How the shifts are assigned from Locum's Nest to Rotageek:
Once all these steps are completed, the shift will automatically get assigned to a user if the exist in Rotageek.
If they do not exist in Rotageek, a new user will be created and automatically appear on the rota.
The mapping is based on SecondaryIDs on the People Page on Rotageek. If a new user is created but there is an existing user already, you will need to check that the employees SecondaryID is correct.
SecondaryIDs per Profession:
GMC numbers for Doctors
AHP registration numbers for AHPs
PIN numbers for Nurses