Scheduling
The Scheduling tab lets you view information such as contracted hours and payroll information. If your company is on a HR file, you will not be able to edit some of this data.
Weekly maximum hours allows you to set a maximum hour limit for an employee. If the employee is scheduled over this, your employees hours will be flagged in red to alert the scheduling manager. This can be used for certain contracts to ensure hours are not exceeded e.g. for work visa requirements.
If your company is using the Autoscheduler, you will want to fill the minimum and maximum shift lengths in order to give the auto-scheduler boundaries for this person's shift length; shift length includes breaks. You can also choose to exclude them from the auto-scheduler by sliding the toggle.
Contract hours can also be seen here.
Payroll Options
An employees payroll will be displayed on this page if it is entered on the system. Payroll can be in hours or annually. This section will also show you history of their previous salaries if applicable.
Skills
If your company uses skills, you will also see the 'Primary Skills' option here to select which skills relate to your specific employee.
Weekly Working Pattern
If your employee has a standard Weekly Working Pattern which doesn't change week to week, this can be entered as well. This will then show on the Scheduler and be taken into consideration by the Autoscheduler if applicable. You can choose to have no weekly working pattern, fully available or a mix throughout the week.
Once you have updated the Weekly Working Pattern, you can also sync this with the default leave durations. More information can be found on this article.
When you are done, press Save and Close to save the information.
Standard Working Hours
Standard working hours are the hours an employee is normally expected to work each week.
Once these are recorded on the employee profile, Rotageek can use them to:
Support accurate penalties and allowances calculations.
Help trigger scheduler warnings when planned hours fall outside the expected pattern (where applicable in your configuration).
To add or update standard working hours:
Go to People and open the employee’s profile.
Expand the Standard working hours section.
For each day of the week, enter the employee’s standard working hours (for example,
09:00–17:30).Set the Effective from date:
This must be the first day of the week as configured in your scheduler settings (for example, Monday or Sunday).
Save your changes.
From the Effective from date onwards, this pattern will be treated as the employee’s current standard working hours.
Standard working hours are effective-dated, so you can keep a clear history over time. In the Standard working hours section you can:
See previous standard working patterns, including:
The Effective from date.
The Effective to date (when that pattern stopped being active).
Delete previous patterns that are no longer needed, helping you maintain a clean history while keeping the current pattern accurate for penalties and any related warnings.