Availability Settings control how staff share when they can or prefer not to work, and how strictly the scheduler must respect that information.
What does Availability do in Rotageek?
Availability allows you or your employees to record when they can and can’t work. This appears on the Scheduler against the relevant days and times, helping managers make better scheduling decisions.
Availability can be:
All day (e.g. available all day Saturday), or
Specific times (e.g. available 09:00–13:00 only).
On the Scheduler there are four types of availability, each shown with a different colour:
Available – green
Unavailable – red
Prefer – blue
Prefer not – orange
If you try to schedule someone during a time they are Unavailable, Rotageek will show a conflict warning. You can still choose to schedule them manually, but any such shifts will be flagged with an orange triangle on the shift and next to their name.
If your company uses the Autoscheduler, it will always treat Unavailable as a hard rule – it will not generate shifts that overlap a period of unavailability.
What the Availability Settings page controls
The Availability Settings page in the Admin Console controls which of the four availability types are available for your organisation:
Available
Unavailable
Prefer
Prefer not
From this page you can:
Turn individual availability types on or off.
Standardise which options employees and managers can choose when adding availability.
It does not control where availability is shown on the rota or whether availability is a hard vs soft rule; instead, it simply determines which types your teams can use.
Opening Availability Settings
Log in to Rotageek on the web.
Go to Admin Console.
Click Availability Settings in the left-hand menu.
You will see the list of the four availability types with options to enable or disable each one for your tenant.
